ConfigBot WD - How to add and update Race and Ethnicity details in Core HCM.

CORE HCM – Race/Ethnicity Details

The following article will help explain on how you can add or update a Race/Ethnicity Details in Workday through Configbot.

1.       Enter your Username and Password and click at the submit button to login.

2.       Navigate towards the "Home screen" and click on the "Core HCM" module tile.

3.     Select the workspace that best suits your preferences or requirements.

4.     Navigate to the generated workbook (in my case, Iteration #5) and click the sheet icon.

5.     The workbook will appear in a new tab on your browser. Navigate to the worksheet tab labeled ‘Race/Ethnicity Details’.

6.  Select the Country/Country Region where you want to add/update the Race/Ethnicity details. Add the appropriate Race/Ethnicity category for the selected country, and set its status to Active or Inactive as needed. Next, go to the Subcategory section, enter data in the relevant fields, and if you want to link this subcategory to another race/ethnicity, select the corresponding option. Complete the remaining fields as required, and set the Processing Status to Pending.

Note: The countries available in sheet solely depends on your access and proxy details you have used while generating sheet.

7.      Close the workbook and navigate back to ConfigBot. Under the Actions tab for the same iteration number, click the hamburger icon, and select the "Start Configuration" option from the drop-down menu.

8.   The Start Configuration pop-up window will appear. Enter your Workday password and provide any relevant execution notes. Then, select the checkbox for Race and Ethnicity Details. Finally, click the "Confirm and Start" button.

9.    You can later click the information icon to monitor the progress of your iteration.

10.   Once the status shows "Complete," return to the workbook to verify that the race/ethnicity categories and sub-categories have been successfully added or updated. The corresponding rows and their fields will be highlighted in green, indicating successful execution. Additionally, the Processing Status for each row will have changed to "Processed.

11.   To confirm the changes made, navigate to the 'View Race and Ethnicity Details' window by searching for it using the search bar on the Workday Home page. Once there, select the country in which you added or updated race/ethnicity details, then click the 'OK' button to view all the races linked to that country.

12.  Once you select the country, you can view the details of all race and ethnicity records linked to that country. You can also see their active status, subcategories, and their linkage to other race or ethnicity categories. You can change the country selection by clicking at the Related Actions button. Additionally, you can apply filters based on category and active status.

This confirms a successful execution where race/ethnicity details were added and existing details were updated in the Core HCM module using ConfigBot, ensuring accurate data transfer and configuration within Workday.

Thank you!

Updated on: 09/26/2025